TalentHub (“TalentHub,” “we,” “us,” or “our”) is an online recruitment platform operated by HR Automation, located at 548, Shaheenbagh, Tejgaon, Dhaka, Bangladesh.
This policy explains how we collect, use, store, disclose and protect personal information when candidates, recruiters, employers, reviewers and other authorised users access the TalentHub website, mobile application, recruitment, messaging, notification, CV and related services.
1. Information we collect
Account and contact information
We may collect your name, title, gender, date of birth, marital status, email, mobile number, addresses, country, nationality, division, district, upazila/thana, post office, username, protected authentication information, candidate number, employer account and organisation details.
Candidate profile and CV information
This may include photographs, career objective, professional summary, education, qualifications, results, training, employment history, responsibilities, achievements, skills, languages, memberships, professional licences, job preferences, salary expectations, availability, references and volunteering. Where voluntarily provided and relevant, it may include disability information and requested workplace adjustments.
Uploaded files
We may process CVs, cover letters, photographs, educational, experience, training, professional or disability certificates and other documents submitted for recruitment or verification. Do not upload unnecessary data or another person’s documents without authority.
Applications and recruitment
We process application numbers and dates, vacancy and employer information, screening responses, consent, matching and shortlisting results, assessments, interviews, recruitment stages, selection, offer, onboarding or rejection status and authorised recruiter communications.
ConnectTalent communications
We may process message content and attachments, sender and recipient details, conversation membership, timestamps, delivery and read status. Users must not send unlawful, abusive, discriminatory, confidential or unrelated material.
Device and technical information
We may automatically collect IP address, device and operating-system information, application and browser version, login and activity logs, error reports, session and security data, push-notification tokens and diagnostic information. We do not intentionally collect IMEI numbers, SIM serial numbers, contact lists, call logs or SMS content.
Mobile permissions
The app may request access to selected photos or documents, camera access when chosen by the user, notification permission and storage access for user-requested downloads. Permissions can be managed in device settings.
2. How we use information
We use information to create and secure accounts; maintain profiles and CVs; provide public or complete CV views selected by the candidate; enable job search, matching and applications; deliver job alerts and recruitment updates; support screening, assessment, interview, selection and onboarding; operate ConnectTalent; verify email and reset passwords; provide support; prevent fraud and unauthorised access; maintain audit records; improve reliability; and comply with lawful obligations.
3. Candidate profiles and employer access
When a candidate applies, the relevant employer, recruiter and authorised reviewers may access information required to evaluate the application. If a candidate enables a public CV or public profile, selected information may be accessible through a public or shareable link. Employers and recruiters must use candidate information only for legitimate recruitment purposes.
4. Job matching and automated processing
TalentHub may calculate job-matching scores from job title, functional area, skills, education, experience, employment type, work mode, location and screening criteria. A score is organisational guidance only and does not guarantee shortlisting, interview or employment. Final decisions are made by the relevant employer or authorised recruiter.
5. How we share information
Information may be shared with relevant employers and authorised recruitment personnel; technology providers supporting hosting, email, storage, security, push notifications and maintenance; Google Firebase or similar notification services; authorities where legally required; professional advisers; or a lawful successor organisation following appropriate safeguards and notice.
We do not sell candidates’ personal or sensitive information for monetary consideration.
6. Email and push notifications
TalentHub may send verification, password-reset, application confirmation, job-alert, recruitment-status, interview, assessment, onboarding, ConnectTalent, security and administrative messages. Optional alerts can be managed in account settings, and push notifications can be disabled through device settings.
7. Data security
We use reasonable administrative, technical and organisational safeguards, which may include HTTPS, password hashing, access controls, role restrictions, logging, monitoring, protected storage, backups and personnel restrictions. No internet service can guarantee absolute security; users must protect their passwords and report suspected unauthorised access.
8. Data retention
Information is retained only as reasonably necessary to maintain active accounts, provide recruitment services, preserve legitimate recruitment and audit records, resolve disputes, prevent fraud and meet contractual or legal obligations. Active profile data is retained while an account remains active. Following verified deletion, personal data is deleted or irreversibly anonymised; limited recruitment, security or audit records may be retained only where legitimately required and are not used for unrelated purposes.
9. Account and data deletion
Candidates may request deletion through the mobile application at Profile → About TalentHub → Delete Account or through the public website:
We verify account ownership before deletion. After confirmation, TalentHub disables the login and deletes or irreversibly anonymises associated personal information, except limited information retained for legal compliance, fraud prevention, security, dispute resolution or legitimate recruitment-record obligations. Account deactivation is not a substitute for permanent deletion.
10. User choices and rights
Subject to applicable requirements, users may access or correct profile information, manage visibility, withdraw applications where permitted, control job alerts, download available information, request deletion and raise privacy concerns. Contact talenthub@empulsehris.com. Identity verification may be required.
11. Information about other people
A user who provides information about a referee, supervisor, reviewer or another person confirms that they have authority to provide it and have given any required notice.
12. Children
TalentHub is intended for job seekers and recruitment users aged 18 or older. We do not knowingly create accounts for children under 18. Concerns may be reported to talenthub@empulsehris.com.
13. External websites and employer portals
Vacancies may link to independent employer services. TalentHub is not responsible for their privacy, security or content practices. Review the external service’s policy before providing information.
14. International processing
Technology providers may process information outside Bangladesh. Where this occurs, we take reasonable steps to apply appropriate contractual, organisational and technical safeguards, subject to applicable requirements.
15. Changes to this policy
We may update this policy when services, technology, legal requirements or information practices change. The revised policy will show a new “Last updated” date, with additional notice for material changes where appropriate.
16. Contact us
Privacy Contact/Officer: Kazi Md. Shakawat HossainOrganisation: HR Automation
Address: 548, Shaheenbagh, Tejgaon, Dhaka, Bangladesh
Email: kazimdshakawat@empulsehris.com
Support: support@empulsehris.com
Telephone: +880 1716 017126
Website: https://talenthub.empulsehris.com